Legal Assistant

This is a full-time position based out of our Irvine office.

Pay rate: $25.00 - $28.00 an hour

Oakmont Management Group (OMG) is dedicated to the innovation of unique communities, programs and services for the next generation of seniors. Oakmont cultivates a culture of ownership, integrity, and excellence for the operation and management of Oakmont Senior Living communities. The Oakmont brand is a recognized leader in retirement living, known for providing an impressive array of five-star amenities, an award-winning culinary program and professionally trained, compassionate team members in purpose-built communities.

We are seeking a proactive and detail-oriented In-House Legal Assistant to join our risk and legal team. This newly created role is crucial in supporting the risk and legal department by assisting with a variety of legal and administrative tasks. The successful candidate will work closely with legal counsel, risk managers and other departments to ensure the efficient operation of the legal function within the company. This is a great opportunity for someone who is looking to build a career in the legal field while supporting a fast-paced and dynamic team. Please note that this is an in-person role in Oakmont’s Irvine office.

Position Responsibilities:

• Document Management: Draft, review, and organize legal documents, contracts, and correspondence. Ensure accurate filing and archiving of legal documents both electronically and physically.
• Contract Administration: Assist with the preparation, review, and management of contracts, including NDAs, vendor agreements, and employment contracts. Track contract deadlines and renewal dates.
• Compliance Support: Assist in ensuring the company’s compliance with applicable laws, regulations, and corporate policies. Help track compliance requirements and deadlines.
• Litigation Support: Assist in managing litigation files, including assisting with discovery requests and coordinating with outside counsel as needed.
• Administrative Support: Manage the scheduling and calendar for legal meetings, internal and external communications, and deadlines. Handle billing and assist with invoicing for legal services.
• Internal Communication: Serve as a liaison between the legal department and other internal departments to address legal issues and ensure that legal concerns are properly communicated and handled.
• General Legal Assistance: Provide general legal support for the legal team, including document drafting, handling routine inquiries, and other related tasks.

Required Education and Experience:

• Must possess a high school diploma or equivalent; Bachelor’s or Associate’s Degree preferred
• Ability to communicate diplomatically and effectively with community management staff and regional and corporate staff.
• Excellent written, verbal, and interpersonal communication skills
• Adept at multi-tasking with strong organizational and project management skills, and able to turn around projects quickly and deliver on schedule
• Proven ability to work independently, discretely, and handle confidential information
• Strong customer service and relationship-building skills
• Keen attention to detail
• Proficient in MS Office Suite

Qualifications:

• Must be at least eighteen (18) years of age.
• High school diploma or equivalent; Bachelor’s or Associate’s Degree preferred
• Able to operate a personal computer and be proficient in MS Office programs (Word, Excel, Outlook, PowerPoint).
• Able to operate office equipment including, copier, telephone, postage machine, time clock.
• Able to adapt and respond to change, make decisions, and prioritize tasks and projects.
• Must be highly motivated and able to work independently.
• Must pass a Criminal Background check and Health Screening tests.

Why should you choose a career with Oakmont?

• 401k Retirement Plan & Life Insurance
• Medical, Dental and Vision benefits
• Vacation, Personal Day, Sick Pay, Holidays
• Student Loan Refinancing
• Pet Insurance
• LifeCare, Employee Assistance Program
• Emergency Family Fund
• Career Growth, Relocation and Travel Opportunities

Oakmont Management Group, based in Irvine, California, is a recognized leader in the senior living industry that manages a portfolio of communities under the Oakmont Senior Living and Ivy Living brands. OMG serves thousands of seniors across communities in California, Nevada, and Hawaii. At OMG, we strive to create an atmosphere of family and community among team members, residents, and resident family members. We know that caring and meaningful relationships are the foundation of a rewarding life, and our team is hand-selected for their skills, previous experience, and passion for working with the elderly. Our practice is to incorporate joy and laughter alongside our expectations of excellence. Walk into our communities and feel our pride of ownership and commitment to service.

Oakmont Management Group is an Equal Opportunity Employer.