Staff Accountant, Accounts Payable

This is a full-time, on-site position based in Irvine.

The Staff Accountant, Accounts Payable is responsible for assisting in department requests through the utilization of a centralized ticketing system, such as managing queries regarding payment status, vendor requests, and other inquiries. All responsibilities must be completed in accordance with Company policies and procedures, current standards, guidelines, and regulations.

Pay range: $30.00-$36.00 per hour

Responsibilities:

• Monitor the centralized ticketing system for Accounts Payable inquiries from communities, vendors, and internal departments, including invoice processing, payment status, vendor setup, and general AP issues.
• Research discrepancies, document findings, communicate updates, and follow through on outstanding requests until resolution. Resolve routine issues independently and escalate complex matters when appropriate.
• Monitor the Accounting system’s invoice processing Exception Queue and resolve issues requiring additional information or correction before invoices can successfully export into RealPage and proceed through the approval process.
• Review, process, and manually enter invoices into RealPage when necessary, verifying invoice accuracy, supporting documentation, and appropriate general ledger (GL) coding.
• Monitor pending invoice approvals and follow up with community personnel and department approvers to help prevent payment delays.
• Enter petty cash reconciliation invoices monthly and assist with processing payroll checks, including entry into the ERP system and coordination of mailing to the appropriate communities.
• Assist with centralized invoice processing, including selected invoices such as annual insurance policy renewals, real estate taxes, and lease invoices.
• Process new vendor setup and vendor update requests, including entering and reviewing ACH information in vendor profiles to establish electronic payments.
• Obtain and review required vendor documentation, including W-9s, ACH enrollment forms, and banking verification documents. Identify discrepancies in vendor, tax, and banking information and coordinate corrections. Review existing vendor records to help prevent duplicate vendor accounts.
• Research payment status, outstanding invoices, and account discrepancies. Investigate potential duplicate payments and overpayments, coordinate vendor refunds when applicable, and assist with check voids, reissues, returned payments, and other payment-related corrections, including resident refund reissues.

General Duties:

• Maintain a safe and secure environment for all team members and visitors, following established safety procedures.
• As required, complete annual and monthly training, attend scheduled in-services and mandatory meetings. Maintain all required certifications/licensures.
• Demonstrate flexibility in work schedule as evidenced by working holidays, evenings, weekends, and additional shifts when necessary to ensure adequate coverage within the department.
• Display tact and friendliness when interacting with team members and visitors.
• Encourage teamwork through cooperative interactions with team members and other departments.
• Perform other duties as assigned.

Qualifications:

• Must be at least eighteen (18) years of age.
• Bachelor’s degree; business-related field preferred.
• Demonstrated ability to build and maintain positive working relationships across the Company.
• Strong written and verbal communication, analytical, research, and problem-solving skills.
• Strong computer skills, including proficiency with Microsoft Office Suite; Microsoft Excel proficiency preferred.
• Experience with RealPage, Ramp, and/or AvidPay a plus.
• Experience with ticketing systems required.
• Ability to manage a high volume of inquiries, multitask, prioritize competing deadlines, and manage time effectively.
• Strong attention to detail, commitment to accuracy, initiative, and reliable follow-through.
• Ability to work independently while collaborating effectively with the team.
• Knowledge of the accounting cycle, closing process, and basic accrual accounting.
• Three (3) or more years of accounts payable experience preferred.
• Must pass a criminal background check

Why should you choose a career with Oakmont?

• 401k Retirement Plan & Life Insurance
• Medical, Dental and Vision benefits
• Vacation, Personal Day, Sick Pay, Holidays
• Student Loan Refinancing
• Pet Insurance
• LifeCare, Employee Assistance Program
• Emergency Family Fund
• Career Growth, Relocation and Travel Opportunities

Oakmont Management Group, based in Irvine, California, is a recognized leader in the senior living industry that manages a portfolio of communities under the Oakmont Senior Living and Ivy Living brands. OMG serves thousands of seniors across communities in California, Colorado, Nevada, and Hawaii. At OMG, we strive to create an atmosphere of family and community among team members, residents, and resident family members. We know that caring and meaningful relationships are the foundation of a rewarding life, and our team is hand-selected for their skills, previous experience, and passion for working with the elderly. Our practice is to incorporate joy and laughter alongside our expectations of excellence. Walk into our communities and feel our pride of ownership and commitment to service.

Oakmont Management Group is an Equal Opportunity Employer.