Human Resources Coordinator

This is a full-time position based out of Irvine.

Senior Living experience required.

Pay range: $32.00 - $35.00 an hour

The Human Resources Coordinator supports the human resources department and its functions, programs and processes for all team members assigned to the home office, stabilized, and acquisitions. This role also provides direct support to Community Business Office Directors in their administrative functions. All responsibilities must be completed in accordance with Company policies and procedures, current standards, guidelines, and regulations.

Responsibilities:

• Serve as onboarding champion for all home office and Executive Director team members; complete all offer letters, oversee onboarding requirements.
• Oversee and ensure all home office, regional, and Executive Director hires have appropriate and timely clearances per state requirements.
• Prepare and coordinate all licensing requirements for Executive Director positions.
• Collect documentation and coordinate all criminal background clearances or criminal record exemptions for all required positions.
• Support acquisitions including planning, new hire onboarding, paperwork, communication, and events; some travel may be required.
• Work collaboratively with other members of the HR team.
• Train Business Office Directors on the Leave of Absence Administration process.
• Submit monthly Leave Benefits Plan report to the leave of absence billing Administrator.
• Train Business Office Directors on the I-9 management portal.
• Conduct internal I-9 and other HR audits as needed.
• Manage employee programs (communicating with vendors, communities, and leadership), to include Tuition Reimbursement, Oakmont Family Fund, and Team Member Referral Program.
• Proficiently use Applicant Tracking System (ATS) to move candidates from offer of employment through to hire; uses HRIS/Payroll system for transfers, promotions, terminations, etc.
• Other duties as assigned.

Qualifications:

• Must be at least eighteen (18) years of age.
• Prefer one-year experience working with seniors, preferably in the Senior Housing Industry
• Prefer Bachelor’s degree in business, human resources, training, communications, or related field.
• Proficiency in Microsoft Office applications required, experience with applicant tracking systems, payroll management systems, and HRIS preferred.
• Excellent organizational and time management skills with the ability to meet tight deadlines.
• Excellent interpersonal skills and ability to uphold ethical standards including confidentiality.
• Resourceful, problem-solving aptitude and thorough knowledge of HR policies and procedures.
• Able to adapt and respond to change, make decisions, and prioritize tasks and projects.
• Must be highly motivated and able to work independently.
• Must pass a Criminal Background check.
• May require team members to vaccinate, participate in daily screening, surveillance testing, and to wear face coverings and other personal protective equipment (PPE) to prevent the spread of the COVID-19 or other communicable diseases, per regulatory guidelines.

Oakmont Management Group, based in Irvine, California, is a recognized leader in the senior living industry that manages a portfolio of communities under the Oakmont Senior Living and Ivy Living brands. OMG serves thousands of seniors across communities in California, Nevada, and Hawaii. At OMG, we strive to create an atmosphere of family and community among team members, residents, and resident family members. We know that caring and meaningful relationships are the foundation of a rewarding life, and our team is hand-selected for their skills, previous experience, and passion for working with the elderly. Our practice is to incorporate joy and laughter alongside our expectations of excellence. Walk into our communities and feel our pride of ownership and commitment to service.

Oakmont Management Group is an Equal Opportunity Employer.